Planning a wedding can sometimes be overwhelming, especially when it comes to decorating the ceremony and reception venues. You may need candles and aisle decorations, chandeliers, columns, centerpieces, table linens, and dinnerware — or even a tent. Well, you can breathe a sigh of relief because I’m here to share with you what you need to know about rentals for your wedding (or any event, for that matter).
Vendor Spotlight: Prime Time Party Rental
I recently had the pleasure of meeting with Jennifer Gilman, Director of Marketing with Prime Time Party Rental in Dayton, Ohio. She shared some valuable information with me about rentals for weddings — and other events as well!
How long has Prime Time Party Rental been in business?
We started in 1997, making this our 20th year in business.
How many weddings or events do you typically provide rentals for each year?
Prime Time is a seasonally based business with the majority of events occurring between April and October. In season, we handle anywhere from 200 to 300 events per week! In the winter months, this will drop to 100 to 200 events per week.
What are some of the most popular items to rent?
While we are known for our wide selection of event décor, event staples like tables, chairs, China and basic linens are some of the rentals that are always in demand.
Does your website include any tips on determining tablecloth sizes or tent sizes?
Yes, we do have various sizing guides, event planning tips, tent layouts, and more on our website and on our Pinterest page. We will also be building a new website this year which will include even more resources — including instructional videos.
Do you require appointments or can potential customers just walk in?
No appointments are necessary and none of our inside sales representatives work on commission, so any one of them can help customers. However, if you need a tent for your event, you will need to work with one of our tent specialists who will walk you through everything you need from the best style and size tent, to permits, layout, etc. Our tent specialists are always in and out of the office conducting pre-site visits or supervising tent installations so it is recommended that you make an appointment to meet with them.
Do you offer delivery and setup, and is there an additional charge?
We do offer delivery and pickup, but do not perform any setup unless it has been arranged in advance. Some additional charges may apply for setups, including chair covers and sashes.
What tips do you have for brides & grooms, or other customers who are interested in renting items for their wedding or event?
We recommend that clients make their rental reservations as soon as possible. While we do have Dayton’s largest event rental inventory, it is not an infinite inventory! Popular colors and sizes will be sold out during peak season. Even if you have not received all of your guest RSVPs, we recommend that you book “high” and then drop your numbers within two weeks before your event (with no financial penalty). This ensures that you get your first choice of rental items!
What experience can a customer expect to have at Prime Time Party Rental when they meet with one of your representatives?
We see a multitude of people planning a variety of events. While many people think of us just for weddings, those only represent a small fraction of the events we do. From festivals, sporting events, fundraisers, galas, company picnics, graduation parties, school carnivals, reunions, holiday parties, ribbon cuttings, and more — we have event specialists on hand to plan any type of event. We are happy to work with you at any stage of your event planning cycle. We are also happy to help refer you to additional service vendors like caterers, florists, event decorators, planners/coordinators, and venues. We truly want to be one of your “go to” resources for events!
I see you have numerous tables set up with different designs. Can customers work with an empty table and develop a tablescape design with one of your sales representatives?
Yes, we have a Tablescape Design Area where you can try on all of our table linens, centerpieces, and China to create your dream event. It is obviously much easier to create your design in person than developing an entire event theme from online photos.
Is there anything else you want us to know?
Prime Time Party Rental has one of the largest showrooms in the country at 15,000 square feet. We encourage everyone to stop into our showroom when planning an event. While we do list our entire inventory on our website and in our catalogs, there is nothing like being able to see, touch and compare everything we have to offer.
Why Rent When I Can Buy?
Now, you may be thinking, why should I spend money on rentals when I can just buy all of these items? Think about this: Do you really want 10 or 20 — or even more — centerpieces sitting in a closet in your house after the wedding? Can you afford to buy fine China, glassware and flatware, and the nicest table linens? Renting is quite affordable and convenient!
TLC Events & Weddings has also developed a relationship with Prime Time Party Rental and can help you with all of the details of planning your wedding or event. Because of this relationship, we can find ways to save you even more money by renting many of the items you will need. To learn more about how we can help you, please visit our website at http://tlceventsandweddings.com, and then contact us to schedule your FREE initial consultation!
I would like to thank Jennifer Gilman and Prime Time Party Rental for contributing to this article. Contact information for Prime Time can be found below. All photos are courtesy of Mark Garber Photography.
With Tender Loving Care,
Jennifer Gilman is the Director of Marketing with Prime Time Party Rental. They can be found at 5225 N. Springboro Pike in Dayton, Ohio. The phone number is 937/296-9262 and the website is http://www.primetimepartyrental.com. They also have a Cincinnati location with the phone number of 513/759-0960.